Legal Receptionist

Stunning law firm moving to a brand new office is looking to hire an experienced Temporary Legal Receptionist to join them on an ongoing basis from Monday 24th March 2025 for a minimum of 2 months with the possibility of this role moving to a permanent hire as the firm is moving to a new office on Monday 24th March.

9am – 5.30pm
To £35,000 pro-rata
Stand alone role
Fetter Lane based

Temporary Receptionist duties:

Providing administrative support to the Office Manager with regard to the facilities management of the office
Re-setting meeting rooms once meetings have finished
Greeting clients and external visitors when they arrive for meetings, following visitor sign-in procedures. Ensuring meeting rooms are kept tidy at all times
Overseeing meeting room bookings and ensuring appropriate room set-up and refreshments are in place, arranging catering for working lunches whenever necessary
Dealing with incoming deliveries, being a contact point for the building’s reception team in respect of incoming post and couriers, arranging distribution of post internally
Booking couriers and sending outgoing post
Answering incoming telephone calls, assisting where appropriate and/or taking messages
Organising video-conferences using the firm’s VC software, coordinating with external participants and the IT team where necessary
Ordering stationery and kitchen supplies and monitoring stock levels
Assisting with ad hoc office moves
Facilitating the shredding of confidential documents

Essential requirements for the Temporary Receptionist:

Prior experience of working in an office environment
Effective communication, both orally and in writing
Friendly and professional demeanour, demonstrating high levels of client care, and having excellent organisational and time management skills
Experience and willingness to provide a top-class catering service to guests
The ability to work efficiently and, at times under pressure
Excellent organisational skills and attention to detail
Experience of prioritising their workload in order to juggle conflicting demands and meet deadlines
Proficiency with Microsoft Office programs
Excellent customer service to both internal and external clients