Prestigious International law firm located in Frankfurt is hiring a new Receptionist to provide a five-star service to clients, lawyers, staff and visitors to the stunning office. In addition to being situated on reception, the role will also offer additional office support and administrative duties, working closely with the Director of Administration.  This is a fantastic client facing opportunity for someone who is fluent in both German and English.

Standalone role offering autonomy

Hours: 9am – 6pm

Exceptional employee benefits

Competitive Salary

Receptionist Key Responsibilities:

• Answering, screening, directing and placing telephone calls and directing clients, lawyers, staff and visitors to appropriate destinations.
• Maintaining a hospitality/concierge style level of service in the office
• Scheduling meetings and conference rooms including coordinating catering, room set up and audio visual, VTC equipment needs.
• Assisting clients, lawyers, staff and visitors with requests for special arrangements or services, including visitor offices, transportation, restaurant, travel and lodging.
• Scanning, copying, printing, mailing and other administrative tasks.
• Assisting clients, lawyers, staff and visitors with basic technology and audio-visual equipment such as laptops and audio needs and VTC.
• Keeping front of office and surrounding area in a neat and orderly condition.
• Assisting with administrative support for lawyers as necessary, including arranging meetings, opening and sorting mail, handling mass mailings, preparing file folders, photocopying and scanning, scheduling appointments and meetings and making travel arrangements.
• Together with the Managing Director of Administration, monitoring the operations of the following functions; catering, conference and audio visual technologies, mailroom/office services and facilities.

Receptionist Key Skills and Requirements:

• Strong client services background, with emphasis on organisation, initiative and attention to detail.
• Fluent in both German and English (written and verbal)
• Excellent verbal and written communication skills with emphasis on exceptional interpersonal communication skills