Legal PA – Dublin

Award Winning law firm is hiring a permanent Legal PA to work in the Dublin office, housed centrally within the City supporting a mix of Partners and Associates.

• Salary up to €53,000
• Working hours 09:30 – 17:30 (Monday-Friday)
• Hybrid working (3 days in the office / 2 days remote)
• Excellent employee benefits to include 25 days’ annual leave, private medical insurance, GymFlex and enhanced family leave etc.

Key Responsibilities of a Legal PA:

• Act as the key liaison point between clients (both internal and external) and take full responsibility for handling incoming queries / issues. Assess, prioritise and follow up requests and actions, whilst managing clients’ expectations.
• Provide effective mailbox management on behalf of fee earners or senior directors; screen communications to act as a gatekeeper, draft emails and basic responses where possible; ensure all requests are followed up in an accurate and timely manner and escalated when necessary.
• Manage fee earners or senior director schedules; coordinate and arrange meetings to best utilise time; proactively manage diary conflicts and ensure fee earners or senior directors are prepared in advance of meetings with all necessary documentation and details; Suggest and arrange keep in touch client visits / other meeting.
• Arrange travel effectively and efficiently; plan for contingencies and anticipate additional requirements. Build extensive knowledge of fee earner or senior director preferences.
• Draft emails and letters on behalf of fee earners or senior directors where applicable.
• Establish and maintain an efficient, effective and up to date manual and electronic filing system and other administration systems with the ability to quickly store and retrieve key documents.
• Develop and maintain knowledge of fee earners’ workload and a high-level knowledge of the firm’s billing processes, ensuring detailed information is entered in a timely manner to meet submission deadlines.
• Attend WIP meetings to provide financial information and to demonstrate an in-depth knowledge of the client’s billing requirements and prepare and manage billing process using the Aderent front office software in addition to liaising with Revenue Control team where required regarding outstanding bills and follow up on behalf of the fee earner.

Skills and Requirements of the Legal PA:

• Previous Legal PA / Secretary experience.
• Fast, accurate typing skills.
• Highly skilled on all MS Office applications.
• Ability to be flexible to meet the demands of the work.